An email signature is a block of text, image, or link that is added to the closure of the email message. It contains basic details that might include the sender's name, position in the company, firm name, phone number, and sometimes social media addresses or websites. This increases the levels of professionalism, credibility, and brand image.
The main reason that people include an email signature is to bring to the attention of the recipient a set of relevant contact details, and also remind them about their organization. It is also a way of building credibility, especially with the recipient, and developing trust as much as it is a way to publicize some professional information about the sender or the company he/she represents.
Personal Information: Sender’s name, position, and company to enable the recipient to recognize the Sender.
Contact Details: Dialling, contacting using an email, and using their physical address for correspondence.
Social Media Links: A set of icons or links to social media profiles to increase exposure of the organization online.
Logo and Branding: Company logo and brand colors to maintain consistency and promote brand recognition.
Call to Action: A referral to a company blog to make people interested or a product site or a special offer to lure traffic.
Professionalism: Presents a polished image and establishes credibility in professional communications.
Brand Consistency: Reminds customers and audiences of the company and its products by the repetitive use of logos, colors, and fonts.
Enhanced Communication: Gives the recipients the necessary phone numbers, which may mean that it is easier to get in touch.
Increased Engagement: Promotes additional content such as social media profiles, websites, or special offers, encouraging further interaction.
Easily create customized email signatures using templates and design options. Engage different related images, company logos, positions, social media symbols, and other additional texts in your signature.
All employees should sign all the emails using the uniform email signature to encourage brand identity and coherence. Automatically update email signatures across the organization in case of changes in contact details or branding elements.
i. Click on your Account Avatar > Go to Preferences > Choose Profile Settings
ii. Click on Advanced Settings. It will display the Email Signature box.
iii. On the plain box area type the details you want to add.
iv. Format your signature & add all the details.
v. You can add your source code for your signature by clicking on the button in the toolbar.
vi. Hit the Update button.
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